Forms
Here are the most commonly used forms for financial transactions with the Lyles Center.
The Lyles Center is part of California State University, Fresno and is required to abide by state laws/rules/regulations in the management of fiscal matters. The Lyles Center also receives grant funding and is under strict rules by the grantor.
What do you want to be paid for?
1. Reimbursement Form
2. New Hire Packet | Employee Transaction From | Time Voucher
3. Faculty/Staff Overload & Voucher
4. Student Assistant Voucher (State)
5. Student Stipend
6. Vendor Date From & Invoice
7. Travel Notice & Claim (Foundation)
Forms and explanations below.
1. You would like to be reimbursed for expenses you paid out of your own pocket.
Reimbursement Form
Attach original credit card receipt or cancelled check. Attach supporting documents: event flyer, guest list, etc. Please fill out ALL highlighted areas of the form (you really need to fill them out).
Include the name of the project or program on your claim.
2. The Lyles Center has hired you on a temporary basis and is paying you from Foundation trust or grant funds.
New Hire Packet | Employee Transaction Form | Time Voucher
3. Your are State faculty or staff and you are doing extra work for the Lyles Center.
Overload Form & Voucher
It is your responsibility to secure signatures from your department chair and dean (or other appropriate person). The Lyles Center will secure Lyles Center signatures.
4. You are a student assistant and turn in a monthly pay voucher.
State Pay Voucher
You are only allowed to work the hours agreed upon with the Lyles Center. Students may only work 20 hours a week while class is in session. You do not get paid on days the campus is closed. Make sure to sign your voucher before turning it in. Only one voucher per month. Students turning in vouchers after the deadline will NOT get paid.
5. You are a student at Fresno State and are receiving a stipend.
Student Stipend Form
All student stipends are reported to the Financial Aid office. Depending on the source of your funds you may need to submit supporting documents with your form.
6. You are NOT Fresno State staff or faculty. You are to receive payment for services.
Foundation Vendor/Consultant Data Form & Invoice
Please submit Vendor Data form with an invoice. (A generic invoice is included for your convenience. You may provide your own.)
7. The Lyles Center has promised to pay for your travel.
Foundation Travel Notice
Travel needs to be approved in advance by chair/dean/VP etc. Attach a letter explaining why this travel is necessary and how it supports the mission of the university.
Foundation Travel Claim
Submit with your claim: Hotel folio, boarding passes, cash/credit card receipts, proof of payment. SIGN YOUR CLAIM!
Visit the Foundations' web site to read up on travel policy (bottom portion of page). http://www.fresnostatefoundation.com/forms-policies.htm |
